One point of contact for every employee’s visa, work permit, or business travel document. Designed for HR and travel teams that need the process handled reliably, not chased weekly.
“You manage the people. We manage the visas, the renewals and the paper trail.”
✓Business travel visas for conferences, site visits and short-term assignments
✓Work permits and long-term relocation visas for transferring staff
✓Coordinated document collection across multiple employees at once
✓A shared tracker so you can see where every application stands
✓Renewal reminders so visas and permits don’t lapse mid-assignment
✓Compliance checks against destination-country work authorisation rules
✓Volume handling for group bookings, secondments and project mobilisations
✓A dedicated contact who already knows your company’s travel profile
Every traveller follows the same managed workflow: one intake, a shared view of progress, central application handling and renewal control.
We confirm traveller volume, destinations, visa categories, deadlines and who inside the business owns approvals.
Employees receive a clear document request while HR gets a central view of what is outstanding and what is ready.
Forms, evidence checks, appointment guidance and submission steps are handled centrally instead of employee by employee.
Expiry dates and repeat travel patterns are monitored so travel risk is flagged before it becomes urgent.
There is no giant upfront checklist. We confirm each destination and visa category first, then request only the evidence that applies to each employee.
HR gets one organised route. Employees get only the documents relevant to their destination and role.
Passport validity, personal details, travel dates and any previous visa history that affects the application.
Employment confirmation, assignment letter, company registration, invitation or host-company documentation where required.
Project brief, meeting invitation, contract, conference details or work authorisation evidence for the destination.
Accommodation, itinerary, insurance or sponsor documents where the route requires them, plus traveller vaccinations and yellow fever certificates through our travel clinic.
A traveller list with deadlines, applicant status and renewal dates so HR does not have to chase each employee individually.
Yes, this is exactly what the service is built for. We coordinate document collection and applications across multiple employees in parallel, with one tracker so you can see overall progress.
Yes. Many of our corporate clients work with us on an ongoing basis rather than per trip. We’ll discuss a structure that suits your travel volume during your consultation.
No provider can guarantee an embassy or consulate’s decision. What we control is the quality and completeness of every application, which is the strongest factor in a smooth outcome.
Employee documents and personal details are handled under the same confidentiality standards we apply to all client information, shared only with the relevant authorities required to process the application.
We’ll always try, but visa processing times are set by embassies, not by us. The earlier we know about upcoming travel, the more options we have. Talk to us as soon as travel is confirmed.
Book a consultation and we’ll show you exactly how we’d manage your team’s travel documents.
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Prefer to talk now? Call +27 68 222 3776 or message us on WhatsApp.